Are you having trouble finding the correct version of your documents? Is keeping them up to date an administrative burden? Are documents shared before they have been approved by all parties involved?
In an ideal world, everyone uses correct and up-to-date documentation at all times. Although this is often difficult to achieve in everyday business life, a document management system (DMS) can support you in this. So say goodbye to overflowing folders, cluttered folders, paper checklists that go unfilled or never make it to your desk, etc.
With our document management solution easily digitize this document flow and eliminate unnecessary time-intensive steps! Phronesys gives you an all-in-one solution: format, approve, share, and manage documents. Our approval flow, track changes, and change management make our solution unique! An update in your policy statement? Through our automatic notifications, everyone is immediately informed. This means time savings, lower costs, and better service to customers, suppliers, and partners.
Why choose a digital work environment?
Administration you can automate
Checklists which are already in your hands from the moment of creation, graphs and reports which always remain up-to-date, reports that are automatically prepared for management reviews, performance appraisals or workplace inspections....
Create and edit your documents directly in Phronesys, where the software provides automatic addition of metadata such as publication date, expiration date, version, author... Adjustments can be found quickly via the track changes functionality, which immediately creates a new version and updates the old version archives.
Documents are automatically classified in one easy-to-use solution. Checklists, procedures, incident reports ... each enjoy their own automatic review. This keeps your management system clear at all times without wasting time on administrative tasks.
Efficient workflows
No more documents in thick folders that only one person can take home, or chaos in shared folders (like Sharepoint) where you never find documents because you can't remember the name, for example (or then it takes much longer). With our search just type in a few words and the system immediately shows you all the documents containing these words.
Share documents in seconds with team members, customers, suppliers and partners. Employees even keep checklists, toolboxes, certificates, VIBs and VIKs ... handy from home or on the job site with our APP. Everyone has Always access the latest available version of a document - No more misunderstandings about what the current procedures are!
Better traceability
Also optimize your document flow?
Thanks to our digital solution eliminate unnecessary time-intensive steps, leaving room for growth. Eager to discover how Phronesys can take your business to the next level? Contact us without obligation to discuss your digital transformation.
Want more tips for working smart and efficiently? Then read our other blog posts and discover practical tips in our roadmap for digitization.